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Senior Document Controller (Major Projects) - Glasgow

Professional & technical Vacancies Motherwell - Senior Document Controller (Major Projects) - Glasgow

  • Ref No:
    VAC-17432
  • Location:
    Motherwell
  • Industry:
    Professional & technical
  • Type:
    Contract
  • Working Hours:
    Full Time
  • Hourly Rate:
    £28.00
  • Qualifications:
    GCSE
Vacancy Description:

Our client is one of the UK's leading Construction Main Contractors specialising in major design and build projects up and down the country. On the back of securing a massive build project on the outskirts of Glasgow, we have been asked to supply a Senior Document Controller to manage the back office. You will report into the Project Lead and you will be an integral part of a large management team. We are looking for somebody to take ownership of all documents, permits, RAMS and site inductions.

Senior Document Controller responsibilities:

- Ensuring that all client originated documents have been registered in the document management module of its system before they are distributed
- Checking that all the required metadata is present and appropriate for use.
- Assisting with issuing document numbers using the client system.
- Issuing Health and Safety permits on site.
- Site Induction.
- Notifying the document authors of any discrepancies or issues associated to the document registration.
- Approving the requested document number once all the checks have been completed.
- Managing and distributing all client originated documents that have been registered in its system.
- Checking the document for consistency with the appropriate document template.
- Checking and modifying, if necessary, the distribution requirements of the registered document against those identified in the document issue e-mail notification received from the author.
- Notifying the author of any discrepancies or issues associated to document that need to be corrected before the document can be issued.
- Uploading checked documents into the document centre and submitting the transmittals.
- Modifying the client document management system matrix with information provided by the client and submitting the new details to the client system's administrator for implementation.
- Adding new asset, area, sub-area, discipline and or document type as required and approved by PIM Lead.
- Tracking and expediting late comments reports and transmittals
- Generating and distributing document management reports and registers upon request of project information management lead.
- Providing basic document management training to client personnel on the project once experienced.
- Scanning the front sheet with hardcopy signatures in accordance to client endorsement and distribution matrices
- Collecting electronic copy of the latest document revision prior of issuing documents.
- Taking all calls on site.

Senior Document Controller Experience Required:

- Document Controller experience working with a Construction Main Contractor.
- Excellent IT skills - MS Office (Word, Excel, Power Point).
- Drafting RAMS and Method statements is an advantage.

This is a 12 month contract for an immediate start. If you are interested in this vacancy e-mail your CV to Meera Patel at our London office on the e-mail address: professional@uklgroup.com.

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